Privacy Policy

Effective Date: 1st January 2025

Last Updated: 1st January 2025

Jackshire.site ("we," "us," "our") is committed to protecting your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you visit our website https://jackshire.site and use our services.

1. Information We Collect

1.1 Personal Information You Provide

We collect information that you voluntarily provide to us when you:

• Register interest in our events
• Complete contact forms
• Subscribe to our communications
• Participate in our events or activities
• Contact us directly

This information may include:

• Full name
• Email address
• Phone number
• Postal address
• Age range or date of birth
• Preferences and interests
• Any other information you choose to provide

1.2 Automatically Collected Information

When you visit our website, we automatically collect certain information about your device, including:

• IP address
• Browser type and version
• Operating system
• Referring URLs
• Pages viewed and time spent on pages
• Device identifiers
• Cookie data

1.3 Cookies and Tracking Technologies

We use cookies, web beacons, and similar tracking technologies to collect information about your browsing activities. You can control cookie preferences through our cookie consent banner and your browser settings.

2. How We Use Your Information

We use the information we collect for the following purposes:

• Event Management: To process event registrations, send confirmations, and provide event-related information
• Communication: To respond to enquiries, send newsletters, and provide updates about our services
• Service Improvement: To understand how visitors use our website and improve user experience
• Marketing: To send promotional materials about events and services (with your consent)
• Legal Compliance: To comply with legal obligations and protect our rights
• Analytics: To analyse website traffic and user behaviour using tools such as Google Analytics
• Security: To detect, prevent, and address technical issues and fraudulent activity

3. Legal Basis for Processing (UK GDPR)

Under UK GDPR, we process your personal data based on the following legal grounds:

• Consent: Where you have given explicit consent for specific processing activities
• Contract Performance: To fulfill our contractual obligations when you register for events
• Legitimate Interests: For our legitimate business interests, such as improving our services
• Legal Obligation: To comply with legal requirements

4. How We Share Your Information

We do not sell your personal information. We may share your information in the following circumstances:

• Service Providers: With third-party vendors who perform services on our behalf (e.g., email marketing platforms, payment processors, hosting providers)
• Event Partners: With venue providers or event collaborators when necessary for event delivery
• Legal Requirements: When required by law, court order, or government authority
• Business Transfers: In connection with a merger, acquisition, or sale of assets
• Protection of Rights: To protect the rights, property, or safety of Jackshire.site, our users, or others

5. Data Retention

We retain your personal information only for as long as necessary to fulfill the purposes outlined in this Privacy Policy, unless a longer retention period is required or permitted by law. Specifically:

• Event registration data: Retained for 3 years after the last event attendance
• Marketing communications data: Retained until you unsubscribe or request deletion
• Website analytics data: Retained in aggregated form for 26 months
• Financial records: Retained for 7 years in accordance with UK tax law

6. Your Data Protection Rights

Under UK data protection law, you have the following rights:

• Right to Access: Request a copy of your personal data
• Right to Rectification: Request correction of inaccurate or incomplete data
• Right to Erasure: Request deletion of your personal data
• Right to Restrict Processing: Request limitation on how we use your data
• Right to Data Portability: Request transfer of your data to another service
• Right to Object: Object to processing based on legitimate interests or for direct marketing
• Right to Withdraw Consent: Withdraw consent at any time where processing is based on consent
• Right to Lodge a Complaint: File a complaint with the Information Commissioner's Office (ICO)

To exercise any of these rights, please contact us using the details in Section 12.

7. International Data Transfers

Your information may be transferred to and processed in countries outside the United Kingdom. When we transfer data internationally, we ensure appropriate safeguards are in place, such as:

• Standard Contractual Clauses approved by the UK authorities
• Adequacy decisions recognising equivalent data protection standards
• Other legally approved transfer mechanisms

8. Cookies Policy

Our website uses the following types of cookies:

• Essential Cookies: Necessary for website functionality
• Analytics Cookies: Help us understand how visitors use our website (e.g., Google Analytics)
• Marketing Cookies: Used to deliver relevant advertisements (e.g., Facebook Pixel)

You can manage your cookie preferences through our cookie consent banner or your browser settings. Note that disabling certain cookies may affect website functionality.

9. Third-Party Links

Our website may contain links to third-party websites. We are not responsible for the privacy practices or content of these external sites. We encourage you to review the privacy policies of any third-party sites you visit.

10. Children's Privacy

Our services are intended for adults aged 40-60. We do not knowingly collect personal information from children under 16. If we become aware that we have collected data from a child under 16, we will take steps to delete it promptly.

11. Data Security

We implement appropriate technical and organisational measures to protect your personal information, including:

• Encryption of data in transit using SSL/TLS
• Secure password protection
• Regular security assessments
• Limited access to personal data on a need-to-know basis
• Staff training on data protection

However, no method of transmission over the internet is 100% secure, and we cannot guarantee absolute security.

12. Changes to This Privacy Policy

We may update this Privacy Policy from time to time. We will notify you of significant changes by posting the new policy on this page and updating the "Effective Date" above. Your continued use of our services after changes constitutes acceptance of the updated policy.

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